Conference Planning

If you are planning on hosting the RMFMS annual conference, you might find some of the materials on this page useful.

• RMFMS Junior Cash Awards Program (pdf) - handout you can give to your Juniors to encourage making displays
• RMFMS Conference Volunteers (pdf) - a sheet you can print out to sign up club members to volunteer at the conference

Needing to develop the forms you need for your registration packet?  Below are Word doc forms that are designed for you to quickly fill in the specific information for your show, then print/save them as a PDF form for inclusion in your registration packet. We suggest you download and save them to your computer.  If you need to make modifications more than the locked form allows, simply unlock it - there is no password.

Reservation Form

• RMFMS Convention Registration Form (doc) - You might want to make your own, but this will give you a starting point.

Delegate Forms

The following are EXAMPLES of what various delegate forms should look like.  The text highlighted in yellow are the things that need to be changed each year for the specific situation. You will need to get the current name and address of the Credentials person to fill this in.  You can find the forms for the current year conference in Resources / General Forms.

• Example Credentials for Delegates & Alternate forms (doc)
• Example Convention Proxy Form (doc)

Display Forms

• RMFMS Requirements for Exhibitors (doc) - this is a good guide for exhibitors know when they need to setup and take down their displays
• RMFMS Competitive Exhibit Entry Form (doc)
• RMFMS Non-Competitive Exhibit Entry Form (doc)
• RMFMS Junior Cash Award Entry Form (doc)
• RMFMS Display Case Reservation Form (doc) - If your club has display cases they can lend, you will want to fill this out.

Past Conferences:

Since its founding in 1941, each year the Rocky Mountain Federation has held a conference that is hosted by a local member organization. Here we have PDF versions of registration packets, programs, and other materials from some of these conferences for reference by clubs hosting a conference themselves.  To see a listing of all the conference locations click here.

• 1949  Albuquerque, NM -Program
• 2015 Cody, WY - Registration Packet
• 2016 Wichita, KS - Registration Packet
• 2017 Albuquerque, NM - Registration Packet \ Program \ Donation Request Letter \ Requirement for Exhibitors \ New NEPA Training Handout \ New NEPA Training - Supplemental Material \ Substantive Comment workshop
• 2018 Rapid City, SD - Registration Packet
• 2019 Prescott, AZ - Registration Packet \ Show YouTube Video